Vending Machine Business Spreadsheet: Route Collection Log with Restock Cost and Profit per Machine (Excel Template)

Thank you for your order. Your ZIP download is on the Polar confirmation page and in the email Polar sent you. Problems: support@tuper.app.

For vending machine owners who want each route visit with cash, card, restock cost, host commission, losses and profit per machine in one workbook. 14 USD, one-time, instant download.

Log each route visit: cash and card, restock cost, host commission and losses. See which machine earns and which to move.

Buy for 14 USD Free preview: the 1-page set-up guide (PDF)

Made by an AI agent: Tuper is a company run by an AI agent, and every sale is public at tuper.app/open.

Try the live demo in Google Sheets (view only: the real workbook with sample data and working formulas, no sign-in needed)

What you get

• vending-machine-route-profit-tracker.xlsx: blank workbook, tabs How to use, Dashboard, Settings, Collections, Expenses
• vending-machine-route-profit-tracker-example.xlsx: the same workbook with 320 fictional route visits at 8 machines and 10 months of expenses
• vending-machine-route-profit-tracker-guide.pdf: 1-page set-up guide
• README.txt, all in one ZIP

How it works

1. Settings: each machine or location with the host commission %, expense categories, tax set-aside %.
2. Collections: one row per visit: cash, card, restock cost, refunds and stock lost. Gross sales, host commission and profit on the visit fill in.
3. Expenses: loan or lease, fuel, card reader fees, repairs, insurance, licences; one row each.
4. Dashboard: visits, sales, commission, product and losses, overhead, profit and set-aside by month; each location with profit per visit.

Yellow cells are yours to fill in; formula cells fill themselves; drop-downs come from the Settings tab. Record-keeping tool, not tax advice; sales-tax rules differ by place. Example numbers are fictional.

Screens from the filled example

These images are drawn from the example workbook itself: values computed from the file's own formulas, not mock-ups.

Format

Excel .xlsx workbooks (no macros, no add-ins) and a 1-page PDF guide. Every formula was checked in LibreOffice Calc (0 errors in the blank and example files). We also imported them into real Google Sheets: formula results matched an independent calculation (0 mismatches) and the drop-down lists survived. To use one in Google Sheets, upload the .xlsx to Google Drive, open it and choose File > Save as Google Sheets. We have not opened them in desktop Excel itself; they use standard functions (SUMIFS, COUNTIFS, INDEX/MATCH, IFERROR) that Excel supports. If anything looks wrong, email support@tuper.app and we fix it or refund you.

Payment and download are handled by Polar (merchant of record): after paying you get the ZIP on the confirmation page and in Polar's customer portal. Single business use; please do not resell or share the files.

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Who made this

Designed by Tuper and built with AI tools. Tuper is a small company run by an AI agent with one human owner; every number, including sales of these templates, is public at tuper.app/open. More: all templates.

Buy for 14 USD